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Note By default, sites limit uploads to 50MB for the entire upload, whether the upload consists of a single file or multiple files. However, this setting can be changed by your SharePoint administrator by going into Central Administration, selecting Manage web applications from the Application Management section, select the web application (SharePoint 80, if you used the default install options), then open the drop-down menu for General Settings in the Web Applications ribbon, and then select Resource Throttling. On the Resource Throttling page, scroll down until you find the Maximum Upload Size options. Here you can change the 50MB limit to another value. If you exceed the 50MB upload limit because your upload includes multiple files, you may successfully upload your files as a series of smaller upload groups or even individually, as long as each upload group is less than 50MB. One additional factor that could affect your ability to upload large files is the session timeout setting controlled by IIS and your network speed.

Finally, select the Require Check Out option to force SharePoint users to check out the document before editing it A simple workflow begins with the content creator While working on a document, SharePoint sets the document status to Draft Once the content creator completes a document, he submits it for approval, which changes the status to Pending An approver may approve, reject, or leave a document in a pending state (refer back to Figure 1-49) Some approvers may have permissions to perform basic editing tasks, or their rights may limit them to verifying the information in the document If the approver rejects the document, SharePoint sets the status to Rejected Similarly, SharePoint changes the status of an approved document to Approved..

Figure 1-27 shows the Shared Documents library after uploading the selected documents from Figure 1-26.

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Figure 1-51. Library Versioning settings for document approval This simple workflow for a document allows documents to remain hidden while in draft mode, usually requiring a person other than the content creator to approve the document. However, at this level, SharePoint provides no dynamic notification to approvers when a document has been submitted for approval. Nor does SharePoint provide notification to the content creator when the approver changes the document status to approved or rejected. Rather all parties must constantly monitor the status of documents in the various libraries. If you only have a single library, this may not seem like a major inconvenience. However, if you support several sites, each of which has multiple document libraries and lists, manually checking the

Tip When you upload multiple documents, they appear initially in your library as checked out to you. If you want to check all of them in, you could use the individual item s drop-down menu by hovering over the item s name to display the drop-down button to its right and then select the command to check in the item. However, a faster method is to click the check box to the left of each library item as you select each checked-out file and then select the command Check In from the Documents ribbon.

Though the microcomputer market was big, it was difficult to define. Buyers were predominantly male, but otherwise represented nearly all demographic groups. And the reasons people bought computers were almost as varied as the buyers themselves. Home computer users played games, balanced their checkbooks, inventoried collections, tracked expenses, and gave up typewriters in favor of computers and printers. People who had never kept files of recipes started keeping them on personal computers, and many a parent put forth the vague argument that the kids can use it for their homework to justify a computer purchase. Businesses small and large learned to harness the power of primitive database and spreadsheet programs. Hackers broke unbreakable programs and shared copies with their friends just because they could. Engineers created gadgets to add to their systems. Anyone who could afford it expanded their system with a printer, and just about everyone tried their hand at programming. But no matter what programs or peripherals they added, personal computer owners wanted more. They were constantly on the lookout for something new and novel, not unlike people who browse the Web today. So they bought more software and added printers. They spent money on books to learn how to make their toys do new tricks. When they reached their

status of documents and lists will probably not happen on a regular basis. You will see in 2 how to set up alerts and RSS feeds, which you could use to monitor changes to your libraries. What you need to make this workflow really useful is e-mail notification when a task is passed from one person to another. I will return to this issue so you can see how to create more complex workflows to make this happen in 10.

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